A receipt voucher is a hand written invoice for services or products that are sold. This is generally used in place of a computer printed receipt. Such receipts are common for taxicabs, material used in construction, equipment on rent, and labor services as well. Vouchers are considered as a sufficient record of expenses for auditing requirements.
Usage of Receipt Voucher
Receipt vouchers are most commonly used by taxicab and limousine service providers for customer invoicing. This is important for company travelers who require to keep receipts for business trips expenditure reports. The voucher is an appropriate and acceptable form of invoice for most of the companies. Cash receipts generally require an official and formal receipt voucher as an evidence of transaction. This invoice is necessary because money in form of cash is not as audit-able as checks or credit card expenses. When an individual makes a payment in form of cash to a company, he usually gets a hand-written invoice as an evidence of transaction.
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A receipt voucher book is a book that contains blank voucher forms. They are generally available at office supply stores and include carbon copies as duplicates for reviewing records for the organization. When construction material is sent to a work site, it normally contains a receipt voucher as an evidence of payment and delivery of goods. The vehicle owner and purchaser of material sign this voucher. A common receipt voucher includes the date, time, amount, type of good sold, and a signature of the person selling the products or services. This information can be hand written or previously filled into a voucher receipt. It is important to make sure that all the required information is completed or otherwise the receipt will be incorrect.
Contents of Receipt Voucher
Usually, receipt vouchers contain following information,
- Name of person by whom it is prepared
- Name of person by whom it is approved
- Name of person by whom it is recorded
Most of the accounting software packages include receipt voucher forms. Such type of forms provide a standard form of voucher for the business to use with manual hand written invoices. The voucher generally includes all the necessary information to make a receipt genuine. Many concerts and entertainment events agree to take receipt vouchers as an evidence of purchase. These vouchers can be printed on a desktop computer at home and used as a receipt for getting access into the event. Vouchers have become a conventional method of printing receipts that is both convenient, practical and efficient. A propane gas distribution company normally provides a receipt voucher for each gas delivery transaction. This voucher contains all details for example the date, time, and quantity of gas delivered. It also includes the prices, address, and name of the customer who approved the gas shipment.
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