First of all we need to know as what is voucher system? It is widely used method of gaining control over cash disbursements. The basic idea of this system is that every transaction that result in a cash disbursement must be verified, approved in writing and recorded before a Check/Cash is issued. It is also known as a written authorization prepared for every transaction that will require a cash payment, regardless of whether the transaction is for payment of an expense, purchase of inventory, a plant(machinery) asset, or for payment of a liability. Keep in mind that every purchase is treated as an independent transaction no matter as how many purchases may be made from the same supplier.
Types of vouchers:
There are so many types of vouchers for example adjustment vouchers, travel vouchers, Sub vouchers, Nominal vouchers, issue vouchers( IVs ), Certified issue vouchers( CIVs ), payment vouchers, expense vouchers, Gift vouchers, General sales tax vouchers, debit vouchers, credit vouchers Cash Voucher etc…
Definition of cash vouchers:
A cash voucher is considered a written authorization prepared for every transaction that will require a cash payment.
Actually cash voucher is a document raised against an invoice or bill with all supporting documents (necessary for verification). These supporting documents includes but not limited to approved quotation or rate list, purchase order, goods supply notes, goods receiving notes and invoice / bill with serial number and correct dated.
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Importance of cash voucher
As it appears from its name it is just like cash. If we say that it hot cash it will not wrong. I think, It, must be hand over to desired person after getting personal proof and receiving signatures.
Requirements of cash vouchers
Cash vouchers are serially numbered so that the loss or misplacement of a voucher would be immediately apparent. It should be dated wise. The invoice or bill number must be entered in the description column. The creditor’s name and address also must be mentioned in the voucher.
Preparing the vouchers
To illustrate the functioning of a voucher system, let us begin with the receipt of an invoice or bill from the supplier. Voucher is prepared by filling in the appropriate blanks with information taken from the invoice, such as the invoice date, invoice number, amount, and the creditor’s name and address. The voucher with the supplier’s invoice attached is then sent to the employees responsible for verifying the extensions and footings on the invoice and for comparing prices, quantities and terms with those specified in the purchase order and receiving report. When completion of the verification process has been evidenced by approval signatures of the persons performing these steps, the voucher and supporting documents are sent to an employee of the accounting department, who indicates on the voucher the accounts to be debited and credited. The voucher is then reviewed by an accounting official to provide assurance that the verification procedures have been satisfactorily completed and the liability is a proper one.
Approved cash vouchers
The cash vouchers will be approved when audit department approve it after verification according to attached supporting documents as said above.
Recording Approved Vouchers
After receiving the supervisory approval explained above, the voucher is entered in a special journal called a voucher register.
Benefits of cash voucher.
Cash voucher play a good roll to save the cost.
You can get any thing at low rate when you are purchase it on cash instead of credit.
Through cash voucher you can save the time and manage according to your own.
You can also increase the production when provide the accessories in time through cash payment instead of credit.
Creditors allow cash discount to their debtor for prompt cash payment.
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